Administrative Assistant (Senior Curriculum)
We are seeking a dedicated Administrative Assistant (Senior Curriculum) to join our dynamic team at Kolbe Catholic College. This is an exciting opportunity to supports the Learning & Teaching leaders and team members by performing all administrative tasks related to the Victorian Assessment Software System (VASS), Vocational Education & Training (VET) and supporting the operation of the Careers and Pathways services in the College.
About us:
Kolbe Catholic College is a co-educational Year 7 to 12 school in Melbourne's northern suburbs. Named after St. Maximilian Kolbe, our college embodies values of heroism, courage, and compassion. Our motto, "Faith, Courage, Compassion," reflects our commitment to providing students with opportunities to excel and serve others.
Position Overview:
he Administrative Assistant (Senior Curriculum) is responsible to the Principal, through the Deputy Principal (Learning and Teaching), Curriculum Leader (Year 11 & 12), VET Leader, the Careers & Pathways Coordinator, and the Business Manager.
- Tenure: Full time ongoing.
- Remuneration: CEMEA 2022
- Classification: Category C, Level 2
Responsibilities:
- Provide practical and administrative assistance to the Curriculum Leader (Year 11 & 12), Learning Leader (VCE VM), Learning Leader (VET) and Careers and Pathways Coordinator
- Maintain VCE, VCE VM, VET & SBAT student-related records
- Liaise with SBATs & apprenticeship agency contacts to ensure contracts are returned & uploaded correctly into VASS
- Distribute all relevant VCAA publications (VCE, VCE VM, VET, SBAT, NAPLAN etc)
- Enter and maintain VCE, VCE VM and VET subject data
- Transfer all VCE, VET and VCE VM Timetable data into VASS
- Establish and maintain all subsequent VASS lists and student personal details for students in Years 10 - 12
- Print and distribute Student Personal Detail forms, VCE and VET Examination timetables and Subject data
- Enter all SAC scores, SAT scores and Indicative Grades
- Produce eligibility reports, as required.
- Attend appropriate careers excursions & information nights, as required
- Assist with the development and maintenance of the College VET Handbook.
- Other administrative duties including but not limited to Reception and Student Services cover in the case of absence.
A detailed list of the role and responsibilities can be found in the job description attached.
Requirements:
We are seeking an experienced professional with:
- Effective planning and organisational skills; ability to manage multiple deadline and competing demands
- Proficiency in Microsoft Office Suite and school management systems
- Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.
- Professional telephone and customer service etiquette
- A high level of literacy, numeracy and information technology skills
- Ability to work independently as well as within a team environment
- The ability to maintain the highest levels of confidentiality when dealing with privileged information
- A current National Criminal Records Check
- A current Working with Children Check Card
- A current Level 2 First Aid Certificate is desirable.
- Commitment to the value and ethos of Catholic education
Apply now to be our Administrative Assistant - VASS and contribute to an inclusive and empowering learning environment.
Applications Close: 4pm Friday 7th February 2025
For more information about Kolbe Catholic College, visit our website at www.kolbecc.catholic.edu.au.
Kolbe Catholic College is committed to the safety, wellbeing, and protection of all children in our care, including compliance with the Child Safety Code of Conduct.
